Data Organization

Dataset Management

Organize, manage, and share datasets seamlessly across your organization with powerful collaboration tools

Table of Contents

1. Manage Datasets
2. Dataset Commands

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Manage Datasets

Manage Datasets

Ask Sage provides a user-friendly interface for effective dataset management. You can perform a variety of actions, including sharing, deleting, and copying data between datasets. To get started, click the Tools menu, then select the Datasets option.

Warning: DO NOT share or upload data sources in Workbooks via the Dataset Management page. Workbooks should only be shared through the Workbook user interface. Attempting to share workbooks through the Dataset Management page will not be effective.

Share Dataset

In the Manage Datasets section, you can share datasets with other users in your organization. This feature enhances collaboration and allows team members to access and leverage the same datasets for their projects. To share a dataset, click on the share icon:

Sharing with Specific Users

The Share Dataset section will display on the right, where you can enter the email addresses of the users you want to share the dataset with separated by a comma or new line.

Please note that dataset sharing is contingent upon its classification as either CUI (Controlled Unclassified Information) or Unclassified. Only users with CUI access enabled on their accounts can view CUI datasets. If you attempt to share a CUI dataset with users lacking the necessary classification, you will encounter an error message.

CAC/PIV Card Access: Users with a CAC/PIV card have the ability to label datasets as either CUI or Unclassified. However, users without a CAC/PIV card are restricted to labeling datasets as Unclassified. If you need to label a dataset as CUI but do not possess a CAC/PIV card, please reach out to Support at support@asksage.ai for assistance.

Enter the email addresses of the user(s) you want to share the dataset with, select the type of permission you want them to have (Read, Edit, Admin) and click on the Share button.

• Users can add an email one at a time in the text box or paste in a comma or new line separated list of email addresses.
• More users can be added by repeating the above step.
• Select the permission you want the users to have.
• Lastly, click on the Share button to share the dataset with the selected users.
• Dataset sharing is now complete. Users can access the shared dataset from their Ask Sage account.

To unshare a dataset, click on the X icon next to the user's email address.

Note: Datasets can only be modified by the owner of the dataset. Users with whom the dataset is shared can view the dataset but cannot make any changes to it.

Permissions

When sharing a dataset, you can assign permissions to the users you are sharing the dataset with. The permissions include:

Read

User can query the dataset but cannot make changes or view contents

Edit

User can query the dataset and add more files to it

Admin

User can query, add files, and share the dataset with other users

Sharing with All Users

To share a dataset with all users in your organization, click on the Organization Sharing button.

The dataset will be shared with all users in your organization.

Delete Dataset/Files

Note: Only the owner of the dataset can delete the dataset or files within the dataset.

To delete a dataset or files within a dataset, click on the Delete icon next to the dataset or file name. The dataset or file will be permanently deleted from Ask Sage.

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Dataset Commands

Dataset Commands

Ask Sage provides a comprehensive set of commands to help you effectively manage and interact with your datasets.

How to Use: To access these commands, simply type the / character in the prompt field, which will display a list of available commands. Once you select a command, ensure you enter the dataset name exactly as it appears after the command. Example: /add-dataset sample-dataset-2025

List of Dataset Commands

Index	Command	Description of Dataset Command
1	/add-dataset	Creates a new dataset
2	/delete-dataset	Deletes a dataset
3	/stats-dataset	Get stats from a dataset (token count, character count, and files ingested)
4	/assign-dataset	Assign a dataset to an email
5	/deassign-dataset	Deassign a dataset from an email
6	/get-datasets	Lists your datasets
7	/train	Train text/plain content into dataset
8	/get	Retrieves matching content from ALL your custom datasets in vector database
9	/get-results-dataset	Retrieves all results from a specific dataset
10	/get-files-dataset	Retrieves the names of files ingested in a specific dataset
11	/delete	Deletes a training from your custom datasets in vector database